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Fraud & Compliance
Monitor and control data entry quality issues, identify potential fraud, and detect anomalies that create errors throughout the entire invoice lifecycle.
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What is fraud and compliance?
Combating fraud requires a multi-pronged approach with safeguards throughout the entire accounting process. Assuring fraud prevention practices are being followed and measuring their effectiveness requires visibility across process steps to quickly identify when risk has been introduced or increased. As fraud schemes become increasingly sophisticated, averting the introduction of risk at each stage in the accounting lifecycle is essential.
Visualising risk factors across processes, systems, operating units, and time periods provides a compounded view and deeper insight into potential concerns. Dashboards enable timely observation of potential issues complemented by interactive reports with the capability to drill down to source transaction details necessary to assess risks.
Ways fraud and compliance technology can help your business
Advanced Analytics
Fraud detection reports identify potential fraudulent vendors, potential employee/supplier collusion, and questionable transactions.
Vendor Risk Assessment
Prioritised list of suppliers meeting multiple risk factors enabling focused fraud investigations.
Flexible and Easy to Use
User-friendly interface with minimal training required to use. Highly configurable to ensure it works with your environment.
Dashboards
Visualise process gaps, vendor risk, and potentially fraudulent activity at a quick glance.
Identify potentially fraudulent activity, prohibited vendors, questionable transactions, and procedural failures to ensure compliance.
Segregation of Duties
Mitigate fraud and risk in your organisation. By reviewing the data, we isolate those transactions in which the user who created the vendor master file is the same as the user who entered the invoice. As staff members change jobs or move within the organisation, their access levels often overlap, creating exposure to potential fraud. By reviewing this data, this loophole can be corrected if needed.
Anomaly Detection
Identify questionable transactions and general ledger accounts with a higher incidence of misuse so that the activity can be easily reviewed for legitimacy. Fraud detection reports identify potential employee/supplier collusion, questionable transactions, and possible fraudulent vendors.
Control Tests
Continuously validate the effectiveness of internal controls outside of scheduled audits. Measure the results across ERP systems and operating structures without being limited to a partial sample size.
Monitor and Control
Monitor and control data entry quality issues and detect anomalies that create errors throughout the entire invoice lifecycle.
Fraud and compliance technology helps mitigate fraud and reduce risk by providing insights to assist in strengthening internal controls.
Leading AP teams choose Glantus technology
Request a live demo
Demonstration of Glantus’ solutions in action with a product expert. A typical introduction demo includes:
Assessment of your unique needs and requests.
Case examples from your industry or similar use cases.
Demonstration of Glantus’ relevant software and solutions.
Frequently Asked Questions
Yes, and we will guide you through the data acquisition process.
We have pre-written scripts for most major ERPs, which we provide to your IT team, along with all instructions. Data is uploaded via secure file transfer protocol (SFTP).
We are ISO27001 / ISO27701 / ISO9001 certified and audited annually.
Glantus utilises the Microsoft Azure cloud environment as well as TierPoint Data centers to fulfill the needs of the business. In the EU, the Azure cloud platform facilitates hosting within the North Europe Region. In the US, hosting is facilitated by TierPoint within the Marlborough/Boston region.
There are two options. Either from your card provider which is level three type data (Visa VCF/Mastercard MDF). Or from your internal card program manager who can generally download a data file online which is level one type data.
We prefer for data extraction to be fully automated. This can be done daily, weekly or monthly, with daily being the most preferred option.
We will provide a small subset of potential duplicates you can investigate and recover. You’ll have two weeks to enjoy your complimentary subscription to DataShark for your team to review and recover the potential duplicates provided and access all other reports and metrics.
You will be assigned a Director of Client Success who will provide all user training at go-live. There will be regular follow-up training sessions provided for all new users.
Your ERP system will typically have a hard stop built in, but it only works if both transactions are exactly the same, everything has to match for the system to recognise it as a duplicated entry, and in some cases, it allows a user to override that stop to enter the transaction.
DataShark goes above and beyond that by identifying errors occurring from data entry errors, duplicated or multiple related vendors, wrong vendor payments, different currencies, transposed dates or invoice numbers, appended invoice numbers, and many, many more error types.
Most companies use some process to catch duplicate payments, whether by importing transactions in excel and applying filters to try and weed out the duplicates or by using other tools where they create their own queries and algorithms to flag these transactions.
The problem is that these only get to a fraction of your overpayment errors due to the limited algorithms being applied to the data set. This also creates a lot of "false positive" transactions being flagged.
DataShark’s 800+ algorithms identify a lot more potential errors while minimising the majority of the false positive duplicates, usually achieving over 50% true duplicate identification.